Outlook 2007

When you compose an email message in Outlook, the message is automatically saved after 3 minutes. This means that if you decide not to send the message, Outlook will inform you that it has automatically saved a copy of it in the Drafts folder. You will be prompted as the whether or not you want […]

If you receive a high volume of messages, it is easier for important messages requiring your attention or follow-up to get lost or overlooked in your Inbox. Outlook lets you flag messages in your Inbox, thereby alerting you to their importance and reminding you that the message requires some follow-up.
To flag a message in your […]

Rules in Outlook can be used for a number of different things. Many people use rules to keep their inboxes clutter free and organized. For example, you can have all messages from a specific sender placed in a separate folder.
In a previous tip I showed you how to create a rule in Outlook 2007. […]

Many people use Outlook as their address book. They store all of their contacts in Outlook including names, email addresses, phone numbers, physical addresses, and so on. If you need to find information for one of your contacts, you will need to have access to Outlook – unless you use the tip below to print […]

Outlook is handy for storing a list of all your contacts and their information such as phone numbers and physical addresses. However, there are times when you might need access to contact information but do not have access to Outlook. For such times, it is handy to have a printed copy of contact names and […]

Outlook is handy for storing a list of all your contacts. However, it is also handy to have a printed copy of your contacts to reference if you are not sitting at your computer or do not have access to Outlook.
Outlook lets you print all your contacts or just a subset. You can also choose […]

The Outlook calendar is something that I use on a daily basis. I use it to schedule meetings, keep track of my appointments, when important tasks are due, and so on. Every evening I open my calendar to see what appointments and meetings I have booked for the next day. I also print a hard […]

Here is a handy tip for those of you who frequently schedule meetings using Outlook 2007. It is sometimes handy to have a hard copy of the names of attendees invited to a meeting, along with the name of the meeting organizer. Although it requires a few steps, you can print this information in Outlook […]

Many people have hundreds of messages sitting in their Inbox. Outlook makes it simple to find out how many unread messages are sitting in your Inbox by displaying the amount beside the name of the folder. Outlook also makes it is easy to identify which messages are unread by displaying them in bold text.
The […]

Outlook displays the number of unread items beside a folder name. If you have five unread items in your Inbox, the number five will appear beside your Inbox in bold letters.
You can configure outlook to display the total number of items within a folder, instead of the total number of unread items. The total […]

Outlook automatically displays specific fields, with each field containing specific information. For example, when you click your Inbox, some of the fields displayed include Subject, Received, Size, From, and so on. The Subject field tells you who the message is from, while the received field tells you when the message was received.
Outlook lets you customize […]

Gnomie Chris Lang writes:
Hey Chris,
I’m a student at the University of Southampton in the UK and I just wanted to share a concern with you about what Microsoft seem to be doing with Exchange right now in relation to academic institutions and students:

Until Office 2007 came out, when you bought the Home/Student edition of Microsoft […]

Outlook contains a Deleted Items folder that stores all the messages you delete from your inbox and other folders. The Deleted Items folder is very similar to the Windows Recycle Bin. You can open the Deleted Items folder within Outlook and recover your deleted items. You can also permanently delete items in this folder when […]

Rules in Outlook can be imported and exported. In part I of this tip, I showed you how to export rules within Outlook 2007. When you import rules into Outlook they are added to the end of the existing list of rules. Bear in mind that only one set of rules can be imported at […]

Rules in Outlook can be imported and exported which means you can move your rules between computers and e-mail programs. When you export a set of rules, you save them to a file with a .rwz extension.
To export rules in Outlook 2007:

Open Outlook 2007.

From the Tools menu, click Rules and Alerts.

If you have more than […]

In a previous tip I showed you how to create a rule in Outlook 2007. At some point, after a rule is created, you may decide that you no longer want to use the rule. If this is the case, you can easily delete the rule, bearing in mind that should you decide to use […]

Rules in Outlook can be used for a number of different things. Many people use rules to keep their inboxes clutter free and organized. For example, you can have all messages from a specific sender placed in a separate folder.
Once you create a rule, you might want to make a copy of it to […]

Rules in Outlook can be used for a number of different things. For example, you can create a rule that will keep all email messages from unknown senders out of your inbox and place them in a separate folder instead. If you create several different rules to keep your inbox organized, you may want to […]

Outlook 2007 will notify you when a new e-mail message is received. The alert appears above the system tray on your desktop. It will tell you the subject of the e-mail, as well as whom the sender is.
Outlook lets you customize the desktop alert you receive for new messages. One of the things you can […]

Outlook 2007 will notify you when a new e-mail message is received by displaying an alert. The alert appears above the system tray on your desktop and provides information such as the subject of the e-mail, as well as whom the sender is.
Outlook lets you customize the desktop alerts you receive for new messages. One […]