Outlook – Prevent Meeting Attendees From Proposing New Times

When you send out a meeting request, attendees can propose new times if they’re not available during the time you’ve requested. I find this useful when scheduling a meeting with one person. However, when there are multiple attendees, it’s a real pain. How can you possibly land on a meeting time when you have multiple times being proposed? The solution is to prevent meeting attendees from proposing new times for your meeting request.

If your meeting must be held at a certain time, follow the steps below to prevent attendees from proposing new times:

  1. Within Outlook, click Options from the Tools menu.
  2. The Options dialog box appears. On the Preferences tab, under Calendar, click the Calendar Options button.
  3. Outlook - Prevent Meeting Attendees From Proposing New Times

  4. The Calendar Options dialog box appears. Under Calendar Options, remove the check beside the Allow attendees to propose new time for meetings you organize option.
  5. Outlook - Prevent Meeting Attendees From Proposing New Times

  6. Click OK to close the Calendar Options dialog box.
  7. Click OK to close the Options dialog box.

The steps above apply to all meeting requests you send. You can accomplish the same thing on a per-meeting basis. When you create a new meeting request, click the drop down arrow beside Responses, within the Attendees group. Deselect the Allow New Time Proposals option.

Outlook - Prevent Meeting Attendees From Proposing New Times

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