Windows

Save Text To Reuse In Other Word 2007 Documents

Posted by on Aug 18, 2009 | One Comment

If you create many Word 2007 documents with the same document properties, you can save a lot of time by saving portions of text for reuse. For example, if you have standard text for headers, you can save the header text for reuse in as many documents as you like.

To save portions of text for reuse in Word 2007:

  1. Open your Word 2007 document.
  2. Click the Insert ribbon.
  3. Select the content (text) you want save for reuse.
  4. In the Text section of the ribbon, click Quick Parts.
  5. Choose the Save Selection to Quick Parts Gallery options.
  6. The Create New Building Block box will appear asking you to provide details about the building block.
  7. Click OK.
  • Nadine

    I think an important step is missing in the post Save Text To Reuse In Other Word 2007 Documents. After clicking OK to save the new Building Block, you must also answer “Yes” to the “Microsoft Office Word” popup that asks “You have modified styles, building blocks, (such as cover pages or headers), or other content that is stored in “Building Blocks.dotx”. Do you want to save changes to “Building Blocks.dotx”?” This popup appears when you close the Word 2007 application.I learned this the hard way after finally figuring out how to save filename&path in the gallery because I use it so much. I thought I had it licked, but it “disappeared” after I created it – it was because I didn’t sufficiently read/recognize I had to click Yes when closing Word.