One thing I’ve noticed about working in Information Technology is that we love our acronyms. The problem is that acronyms can be frustrating for those who don’t know what they stand for. Typically when you use an acronym in a document, you include the meaning upon first use. Adding an acronym list, or glossary, to the end of a document is also helpful for someone to refer to. The difficulty of adding an acronym list is compiling all the acronyms throughout a document.
If you created your document in Word, You can use the Index tool to create the list of acronyms. To accomplish this in Word 2002:
- Within your document, find and select the first instance of an acronym and its meaning.
- Press Alt+Shift+X to mark the selected text for the index and click Mark.
- Repeat the steps 1 and 2 for additional acronyms to add to the list
- Once you have marked all the acronyms and their meanings, move to the end of the document to insert the index. From the Insert menu, point to reference and click Index and Tables.
- Verify that the Index tab is selected and click OK.