Save A File As A PDF In Word 2007
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One question that Lockergnome readers often ask me is ‘How do I save my Word document in PDF format?’ It is possible but many people try to do a ‘Save As’ only to discover that PDF is not in the list of possible file types. This is because you need to use the ‘Print’ function instead of the ‘Save As’ function to save your document as a PDF.
The steps required to complete the process are outlined below. Keep in mind that you need to have Adobe Acrobat installed on your computer, not just the Adobe Acrobat Reader.
- Click the Microsoft Office Button, point to the arrow next to Save As, and then click PDF.
- In the File Name list, type in a name for the document.
- Select PDF from the Save as type list.
- To open the file immediately after saving it, select the Open file after publishing check box. This check box is available only if you have a PDF reader installed on your computer.
- Next to Optimize for, select one of the following:
- Click Standard if the document requires high print quality.
- Click Minimize size if the print quality is less important than file size.
- Click Options to set additional options.
- Click OK.
- Click Publish.
[tags]microsoft word, word 2007, microsoft office, document, doc[/tags]
9 Comments
Bishfish
June 29th, 2007
at 6:07pm
There are a number of programmes that write to PDF files in Word that do not require Acrobat - I use doPDF 5 which does a great job.
Rob V
June 30th, 2007
at 12:16am
Starting with Word 2007, Microsoft itself now supplies a free add-in that enables Word to do a regular ’save as’ into either PDF or XPS format. There’s no longer a need to have Adobe Acrobat installed or use the ‘virtual printer’ approach — and best of all, removing the dependence on anything from Adobe that means Word saves into PDF just as quickly and easily as it does in native DOCX or DOC format (unlike the massive startup times that you endure when using the bloated Acrobat plugin in Word 2003 to do the same conversion).
You can download the free add-in here:
http://www.microsoft.com/downloads/details.aspx?FamilyID=4d951911-3e7e-4ae6-b059-a2e79ed87041&DisplayLang=en
Try it - you’ll like it!
Rob
Rich
June 30th, 2007
at 5:19am
Another alternative is to download Microsoft’s “Save as PDF or XPS” add-in for Office 2007. See http://www.microsoft.com/downloads/details.aspx?FamilyId=4D951911-3E7E-4AE6-B059-A2E79ED87041&displaylang=en.
Linden
June 30th, 2007
at 6:16am
A better answer to this tip would be to point out that you CAN simply select ‘Save As’ PDF after you have installed the free 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS. It adds PDF support to Office 2007 programs an is available for free download at
http://www.microsoft.com/downloads/details.aspx?FamilyId=4D951911-3E7E-4AE6-B059-A2E79ED87041&displaylang=en
Bradford
June 30th, 2007
at 7:34am
Diana: This is one time I must disagree with you. You do not need Adobe Acrobat ($$) to save as PDF in Office 2007.
If you have Office (ie Word) 2007, then you can install the “Microsoft Save as PDF or XPS” plug-in from Office.microsoft.com. It is free. It would have been included with Office 2007, but Adobe complained, and Microsoft made it a download instead.
http://www.informationweek.com/news/show…)
Richard Friedman
June 30th, 2007
at 11:05am
To elaborate on the previous comment. Why would you make reference to using Acrobat when there are so many free pdf generating programs available. To not even mention them is a true disservice to your readers. In addition to the one named in the earlier comment there is Cutepdf, pdf995 and many others. I would venture to say that over 90% of your readers would find these adequate to their needs without the extra features in Acrobat.
alex
July 1st, 2007
at 11:55am
hi diana i like your articles
but in windows vista buisness you can save a word file as PDF or as XPS without any problems.
Mikel Ward
October 9th, 2007
at 5:22pm
I tried exporting my two-page resume using Microsoft Word 2007 and the free Save As PDF plug-in.
If I use Cambria, the file size is 182 KB, even tho Cambria is listed as an embedded font. For some reason Arial (”ArialMT”) is also embedded.
If I use only Arial, the file size goes down to 65 KB.
If I export from OpenOffice 2, the file size is 43 KB, with Cambria embedded, with no apparent loss of formatting.
The original Word 2007 (.docx) file is 19 KB.
I want to put the PDF file on my web site, but I’ll stick to OpenOffice since it produces a much smaller file while still retaining all the fonts, formatting, and web links.
Paul
April 25th, 2008
at 2:29pm
I use Adobe Acrobat. I have my options set up to automatically make my TOC hyperlinks to bookmarks based upon headings. I don’t see where this is possible in the Word 2007 Save as PDf… add-in. Am I missing something? If my requirement is to have an ‘active’ TOC that is clickable, I *do* need Adobe Acrobat b/c the Word 2007 add-in doesn’t have this functionality.
Someone tell me I’m wrong. Our sys admin is asking me to test whether the Save As PDF… add-in can replace Adobe Acrobat. Unless there’s a workaround for creating a clickable TOC, I have to say, “No, it’s not.”
prhmusic@hotmail.com if you have ideas.
Paul