Back to one of the common questions I hear: “How do I import data from Excel into my document?” In a previous article I showed you how to do a simple copy and paste to replicate data from Excel into Word. Well there is another method you can use if you want to retain the use of Excel tools to edit the data that is in Word.

If you want to be able to use Excel tools to make changes to the data in Word, you can use the Paste Special command. When you use this command, the Excel data is embedded as a Microsoft Worksheet object.

To use the Paste Special command:

1. Open your Word document.
2. Open your Excel spreadsheet.
3. Within Excel, select the cells you want to copy into Word.
4. On the Home tab, in the Clipboard group, click Copy.
5. Switch back to your Word document.
6. Place the insertion point where you want the data placed.
7. On the Home tab, in the Clipboard group, click the arrow on the Paste button and click Paste Special.
8. Select Microsoft Excel Worksheet Object.
9. Click OK.

Tags: excel, microsoft office, excel 2007, worksheet