Add A Manual Page Break In Word 2007

Page breaks mark the end of one page and the beginning of another. There are two different types of page breaks: automatic page breaks (also called soft page breaks) and manual page breaks (also called hard page breaks).

As you move onto another page in a document, Word automatically inserts a page break. If you have not quite filled up one page but need to insert another, you can add a manual page break.

To insert a manual page:

  1. Place the insertion point where you want Word to start a new page.
  2. On the Insert tab, in the Pages group, click Page Break.

[tags]Word, Word 2007, document, doc[/tags]

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  1. Sam says:

    Yes, but how do I make the hard page breaks show up in draft mode in Word 2007? It is so frustrating to put in a page break and not be able to see it in draft mode.

  2. chris says:

    How do we remove manually inserted page breaks? I’ve not seen one answer on the net that actually works.

  3. Jerry says:

    I am in sympathy with Sam, above. I moved to OpenOffice Writer because Word is like a jungle that you have to cut your way through in order to find the simplest customization or optimization (and there is also the very obvious fact that Writer is free, while Word is very obviously not free). However, Writer does not want to show page breaks when the show formatting button is pressed, which is very annoying, and now, in Word 2007, neither does Word. Neither program will show me page breaks! When setting up the layout for a publication, what is more necessary than knowing where your page breaks are? I am tired of too much complexity and am considering getting a goose-quill pen and some nice Japanese rice paper, and just writing everything out longhand.

  4. Donna says:

    You should be able to see the manual or hard page breaks as well as soft page breaks in draft view of Word 2007. Make sure you have the show/hide button pressed, and check the Word Options, Display, be sure that the Show all formatting marks is checked under the Always show these formatting marks on the screen.

  5. Henry says:

    Donna, thanks for the tip, but this solution isn’t the best. I want to see just the page breaks without all the other formatting marks which are ugly and distracting. Word should have a click box for viewing just the page breaks like it does for other formatting.

    The strange thing is sometimes I can see just the page breaks like I want to. Maybe it’s when I’m working with a file created in my older version of Word?

  6. istara says:

    I’m having the same problem. What I have discovered is that after inserting a page break, if I delete back once so the cursor is right under the page break, it is visible. I found this out by accident after inserting several page breaks because I didn’t think it was working, then deleting.

    However, if after making the page break visible I press return and go down a line, it vanishes again.

    But if I type any key/letter/symbol first, then press return, the page break vanishes again.

    This has to be a bug/glitch because I cannot see any useful reason for Word acting in this way.

  7. Luthien says:

    Unfortunately I have the same problem with the page break line going invisible once you space away past one line from it. I definitely agree that it’s a bug as it has no usefulness to disappear, but what now? I’ve sent a letter to microsoft, (that was hard enough to find), but everyone knows how “quick” they are at responding to bugs.

    I’ll keep searching for info, but sorry people, we’re all stuck with it this way for now.

  8. Luthien says:

    Well I think I may have found a temp. fix for the invisible page break. If you look under Page Layout tab = Breaks, you’ll see an option for Section Break. That’s the exact same thing as a page break, but you can see it! I found no difference between Section break and Page break, so hopefully this helps.

  9. Fred says:

    If your document contains sectional layouts then there is a difference!

  10. Roger says:

    Thanks Luthien, the sections breaks show up nicely in the draft view and will have to suffice for now. This is one more thing to hope for is Office 2007 SP1

  11. George says:

    Just a heads-up. I’m also struggling with the invisible page breaks. Sounds like it’s the software…not me.

    One thing to note about using the Section Break in place of a Page Break…breaking the doc into sections allows you to apply design elements to only one section and not the whole doc. A watermark for instance can be applied to a section containing only a Table of Contents, without it also appearing on a Cover Page or the body of the doc. Page Breaks don’t give you the same flexibility.

    So keep in mind if you’re using Section Breaks, not all of your normally document wide changes will necessarily be applied across all sections. You may have to apply the changes to each section individually.

    Hope that’s helpful.


  12. David says:

    Good news! I found a fix to this Word 2007 annoyance:

    Click the Office button -> Word Options -> Advanced -> Layout Options -> [At the very bottom expand the +] -> Split apart page break and paragraph mark.

    Manual page breaks should no long invisible.

  13. Carolyn says:

    That worked! Thanks.

  14. Pat says:

    You’ll see another difference between page breaks and section breaks if you want to print one page of a multi-page document. That will work if you use page breaks, but it will not work if you use section breaks. They are definitely different things.

    I, too, am annoyed by the disappearing manual page break.

  15. Gary says:

    But how about the question….How do you remove manually inserted page breaks?

  16. Ryan Pharo says:

    If you use 3 hyphens and then press the Return key, a border line will appear across the page. Not really a page break (in terms of printing the document), but an easy way to visually show breaks in the document.

  17. Mark says:

    To delete a manually applied page break, click onto the word “Page” within the displayed page break and the cursor should be at the beginning of the page break displayed and press “Delete” from the keyboard.

  18. kyle says:

    I created a line break using the 3 hyphens. When I made additions to the document that pushed the the line break onto another page it created another line break on the page it came from. I can’t delete this line break, if I some how manage to make it disapear the second I start typing the break reappears. So the questions still remains; how the hell do I get rid of this extra line break Word keeps creating?
    next page

  19. John Roberts says:

    Thanks David for the tip on how to view page breaks. Works perfectly…

  20. Shirley says:

    David–a million thanks! I have been struggling with this for months. It worked perfectly. Sanity has returned to my writing world.

  21. Ras says:

    I’ve found deleting the manual page breaks in Word 2007 to be maddeningly difficult. After seeing Mark’s tip I was briefly hopeful but it appears he has a different version.

    On mine I see something like this:

    The only other view is if I double-click the line in which case I see the break space in between pages but either way trying to delete that last page break is I’m pretty sure impossible. Pressing delete at the end of text just screws up the formatting above.

    The ONLY way I’ve found to delete the offending page break is to delete all of the manual breaks clear back to the beginning of the document and manually re-do the formatting.

    Why didn’t the genius who coded this bit of Word not have a moment of clarity and added “remove break” if you right-click on the line?

  22. Jason says:

    I had this same problem – infuriating! BUT I figured it out!:

    Switch to Draft view and press ctrl+shift+8 to turn on formatting marks. See if there’s a small square block at the beginning of the 1st line on the page. If so, you can double-click the white space to the left of that line and uncheck the option that says something like “insert page break before this line”. ctrl+shift+8 will turn off the formatting marks and you can go back to whichever view you were using.

    Maybe I had some funky break, because I can’t reproduce the same type of break now.

  23. Miles says:

    I experienced some extreme frustration with revision tracking on. When you have revision tracking, Word 2007 WILL NOT DELETE the page breaks or line breaks, some of which I created myself!

    Now, perhaps it is really deleting the break, but just not showing up. Revision tracking is all about showing you what’s changed. But at least there is a visual cue for deleted text — it appears crossed-out in red. If so, then the Page Breaks I try to delete look exactly the same as the Page Breaks I leave behind.

    My Solution? Turn off Change Tracking, delete the annoying breaks “off the record”, and then turn Change Tracking back on. You’re doing a heckuva job, Redmond..

  24. Patrick Dunstan says:

    With regard to invisible page breaks in word (draft)…

    First go to ‘Word Options'; then ‘Advanced'; then ‘Layout Options'; then untick the box that says ‘Show hard page or column breaks in frames.’
    Afterwards, save your document, and that should work!

  25. Phillip Gibbs says:

    found this on another forum – very obscure, but it works:

    Click the Office button -> Word Options -> Advanced -> Layout Options -> [At the very bottom expand the +] -> Split apart page break and paragraph mark.

    Manual page breaks should no long invisible.

  26. Pat Reall says:

    David – Thank you very much!!! Your recommendation worked like a champ. That problem was driving me nuts and Microsoft was absolutely no help – then again, that is no surprise.

    You saved me from pulling out the rest of my hair.