Should I Switch To Gmail?

Q: Now that Google is offering Gmail to anyone that wants it, is it better than my Yahoo! mail? - Kevin

A: The use of free “Webmail” (Web-based e-mail) systems has always been a great tool for fending off spam and junk mail.

Our advice to everyone that uses e-mail on a regular basis has always been to have two accounts: one private address that you guard closely and only give out to trusted senders (family, friends, etc.) and a free Webmail account that you use for everything else (newsletters, online purchases, auction sites, etc.)

This will limit the amount of junk that inevitably builds up for anyone that uses the same e-mail address for a long period of time, because most of the junk will get sent to the free Webmail account, instead of your primary “sacred” account.

Once the free Webmail account gets overrun with junk, you can simply discontinue using it and sign up for another free account using a completely new address on the same system (so remember not to use the free account for anything important or that you will want years down the road).

Some additional advantages to these free Web-based e-mail systems is that you will never have to worry about backing up your messages or addresses (they reside on remote servers that are maintained by these big companies), message filtering technology is constantly updated by the companies and you can access your mail from any Internet connection on the planet.

The disadvantages of Webmail include being bombarded with ads (that’s why they are free), being a prime target of spam, phishing and malware senders and a higher risk of security breaches because it is Web-based. The catch 22 of popular Webmail systems is that the bad guys know that tens of millions of users are on the system and they can literally guess any username on the system with a high likelihood that a real user has that name.

The best Webmail systems allow you to access your primary (POP3) account as well as the Webmail within the same interface. In other words, you only need to look at your Webmail screen to see both your private account and the Webmail account messages.

This is why the two account approach works best: each system has its strengths and weaknesses and they compliment each other.

As to the question of whose free service is the best, I think you will find most technically astute users prefer the Gmail system over all of the others for a number of reasons.

Google decided to really push the envelope when it launched its free-mail system, because it knew that it would have to present compelling reasons for users to switch.

These reasons include the most storage of any of the major systems (currently closing in on 3GB – great for backing up your pictures!), it doesn’t charge you if you want to check your personal e-mail account, it’s generally faster than all the others, has the best search capabilities (a godsend for those of us that deal with thousands of messages per month), and the ad interface does not overwhelm the system.

Until recently, you had to be invited by an existing user in order to get a Gmail account, but now anyone can sign up for an account and I highly recommend it!

Ken Colburn
President of Data Doctors Computer Services
Host of the award-winning Computer Corner radio show
Author of Computer Q&A in the East Valley Tribune newspapers

[tags]ken colburn, data doctors, Gmail, Webmail, POP3, email[/tags]

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  • BigMike

    I have had a gMail account for some time and I’m ambivilant about using it as my main eMail service.
    While it is true that it offers a large amount of mail storage, it it unworkable in this sense:
    gMail tends to classify replies as continuations of ‘conversations’. It does not allow a message that is in a conversation to be deleted without deleting the ENTIRE conversation. Even a simple “OK” response or an off-subject response is stuck like a ‘tar-baby’ to the conversation!!!
    On the other hand, yahoo mail allows the user to treat each message individually, giving HIM the choice of how that message is categorized.
    BigMike