Windows

Add A Picture To Your Signature (Outlook 2002/2003)

Posted by on Jun 14, 2006 | 22 Comments

Instead of simply adding text to your signatures, why not add a picture or logo. For example, you could include a company logo with your signature. In order to do this, you must use Word as your e-mail editor. You can verify this on the Mail Format tab from the Options window in Outlook (click the Tools menu, then Options). Verify that there is a check mark beside the Use Microsoft Word to edit e-mail messages option.

To add a picture to your signature:

  1. Within Outlook, click Options from the Tools menu.

  2. Click the Mail Format tab.
  3. Click the Signatures button.
  4. Click New.
  5. Type in a name for your signature. Click Next.
  6. Click Advanced Edit.
  7. Click Yes when the caution appears indicating that an editor will open that is not part of Microsoft Office.
  8. Type in the required text.
  9. From the Insert menu, point to Picture and click From File.
  10. Locate the picture on your computer and click Insert.
  11. Close the editor and click Yes when prompted to save your changes.
  12. Click OK.

[tags]windows,microsoft,office,diana huggins,outlook,signature,messages[/tags]

  • Clay

    I do all of these steps and the picture does not show. I just see a red “x”. What is wrong?

  • Teri

    I do all of these steps and the picture does not show. I just see a red “x”. What is wrong?

  • Tig

    This worked great for me, except that the image always shows up as an attachment. Is there any way to make it not show as an attachment?

  • patricio molina

    I do all of these steps and the picture does not show. I just see a red “x”. What is wrong?

    - if you go to tools -> options -> Mail format -> and you have to select the “use microsoft Office Word 2003 to edit email messages”

    and it should work.

  • leslie

    I still haven’t resolved this and I’m at wit’s end.

    Here is the error message I am getting now when I try and create a new signature all together. Any idea on why it is saying this?

  • Dave McMillan

    http://www.tek-tips.com/viewthread.cfm?qid=1353596&page=8

    The above link explains how to edit the registry to enable images to be shown in Outlook signatures

  • Raye

    I got it to work and was able to insert my company logo in my signatue block. It looks perfect when I send a message, but when the recipient replies the logo is about 5 times as large as the original. Has this happened to any of you? If so, how did you resolve it?

  • shawn

    Your logo is to big because it’s referencing the original which is to big. Get it parred down to the right size, just not resized.

  • shawn

    I noted that all the signatures in our company don’t have the logo show up.

    I looked at the HTML in my editor (tried by NVU and Frontpage) and the code is correct but then when I look at the source for the image from the email in OUTLOOK it shows a missing “h” after the image SRC.

    I noted this bug in only our version of outlook 2003, as the image is embedded correctly with those using other clients.

    Anyone know how to fix this bug?

    Here is the errored source:

    Again, I stress that there is the mising “h” on the back end code and some clients view it, just not outlook 2003 in our facility!

  • Ryan Sanford Century 21

    Worked great. Thanks for the tip!

  • http://www.netsys.ws Roger Mari

    Dear Diana,
    Works perfect.
    Thanks
    Roger Mari

  • http://- maguesh

    the directions given by the site was really useful and i got my signature alongwith the logo i expected to be alongwith.

    thanks a lot

  • star_in_times

    Hi , where to get pictures for signatures?Thanks!! ^_^

  • bthomas

    i am unable to change my settings in outlook to add word as my email editor. There is no check next to the box and the box is grayed which does not allow me to check it as my preferred editor.

    Any suggestions?

  • rohit garg

    thnx, it worked for me

  • EF

    It works! Thanks!

  • Kamyssa

    finally, you don’t even want to the know the backwards way I was doing it!

    Thanks!

  • dinesh kumar

    thanks a lot………really it works.

  • John

    I had the same problem. what worked for me is after setting up the signature, uncheck the word option for the email editor the picture worked fine. New problem though the picture comes through on the other end as an attachment. Any ideas.

  • Jason

    One note, when I added an image my text would disappear. After two days of searching I found that you need to UNCHECK the “edit e-mails with outlook 2003″ box” for everything to show up properly.

  • Karen

    I used the above procedure to insert a 66kb image as a signature, …but once in the email it would be much larger (800kb). The problem was solved when I changed the “Compose in this message format” setting from Rich Text to HTML (Tools > Options > Mail Format).

  • Chas

    Bad idea. Your .pst file will get real fat if you save company email. This just eats up bandwidth and storage space. If you have to have a graphic, make it black and white or make it very small.