A cross-reference refers to an item in another location. Word allows you to create cross-references in documents. For example, you can create a cross-reference that refers the reading to a specific heading or a specific figure. You can cross-reference any of the following items:
- Numbered paragraphs
Before you go ahead and create a cross-reference, there are a few rules that you should be aware of. First of all, the item you cross-reference must be in the same document. If you want to cross reference an item that is in a different document, you have to combine both documents into a master document. Second, the item you are cross-referencing must already be in the document.
With that in mind, you can create a cross reference using the steps below:
- Within your document, type in the text that will contain the cross-reference. For example, see figure 3.
- Click Insert, point to Reference, and click Cross-reference.
- Under the Reference Type field, use the drop down arrow to select the type of item you want to reference.
- Use the drop down arrow under Insert reference to and select the information you want to include in the cross-reference.
- Under the For Which field, select the specific information you want to reference.
- Click Insert.