Adding a screen shot into a document is very easy to do. It is very useful if you are including step by step instructions on how to accomplish something. You can easily take a screen shot and insert it into your document for reference.

The first thing you have to do is get your screen shot. Once you have your screen set up the way you want it, just press the PRINTSCREEN button on your keyboard (or PrntScrn if you’re on a laptop). The image is then copied to the clipboard. Alternatively, if you only want to capture the active dialog box (not the entire screen) use the ALT + PRINTSCREEN keystrokes.

Next you need to open up your document. Place the insertion point where you want the screen shot located and press CTRL + V. The contents of the clipboard are then inserted into the document.

If you need to edit the screen shot before you put it into your document, just paste it into your imaging program. If you do not have an imaging program, there are many available. Paint Shop Pro is one of the simplest programs to work with. In any case, once you have finished editing the screen shot, you can copy and paste it from the editing program right into your document.