In Outlook 2003, You can create a new e-mail message and save it as a template that you can then use over and over - it’s exactly the same idea as using templates in Microsoft Word.

Creating an Outlook template is relatively easy. Before you do, though, you must disable Word as your e-mail editor. You can do this within Outlook by selecting Options from the Tools menu. Click the Mail Format tab. Remove the check beside the option to Use Microsoft Word to edit e-mail messages. Click OK.

Now you are ready to create a template. From the Outlook menu, select File, point to New, and click Mail message. Type in a subject for the message and the information you want in the message body. You can even specify a recipient if you plan to use the template for sending messages to the same person.

Once you have the desired information in the message, click File, then Save As. In the Save As dialog box, select “Outlook Template” in the “Save As File Type” box. Type in a name for the template and click Save. If you do not see Outlook Template as a file type option, you have not completed the steps to turn off Word as the e-mail editor.

After you close the template, you can go back and place a check beside the option to use Microsoft Word as the e-mail editor.