Do you promote your business via press releases that you submit on the Web and/or to newspapers? Then you should ideally have a company press kit. A press kit is, in essence, a media-ready promotional package. Your press kit should be as professional-sounding as possible, and accessible via PDF download format from the PRESS or MEDIA page of your Web site.

The purpose of a company press kit:

1. Provide basic information about your company such as key contact names and address details.
2. Communicate the company mission and philosophy.
3. Describe the key market you’re targeting.
4. Detail the biographies of company principles.
5. Share company news.
6. Include high resolution photos of key people, logos and products.

Having a press kit on your site makes it easier for members of the media who spot your name out there to grab what they need quickly. For example, let’s say someone comes by and decides to run your story. If for some reason they can’t locate the short version of your company bio or your photo, they should be able to access these in your company press release with no problem. Should they have a question, the press kit will tell them exactly who to contact for answers.

Preliminaries for Press Kit Development:

Plan to print your press kit on company letterhead. You will use the same format for both electronic and print versions of the kit. Have your graphic design person pull together high resolution photos of the people, products and logos that you want to make accessible to the media.

SECTION 1: COMPANY FACT SHEET

Should any of the below not apply to your business, simply delete.

• Company Name:
• Address: (this should be a physical address, not a P.O. Box)
• Key Contact:
• Email:
• Telephone Number:
• Fax Number:
• Internet URL:
• Ticker Symbol:
• DUNS Number:
• Chief Executive Officer:
• Chief Financial Officer:
• Investor Relations:
• Public Relations:
• Industry:
• Key Markets:
• Number of Employees:
• Company Description: (should be no more than 3 or 4 lines maximum)

SECTION 2: COMPANY OVERVIEW

Step 1. Your Products and /or Services. Briefly describe the products and/or services your company provides as well as the primary benefit you offer the customer. This section should be no longer than two paragraphs.

Step 2. Company Mission and Focus. Describe the mission and philosophy behind the work you do. This should be about branding your business - communicating your reason for being. Include a couple of well-developed paragraphs at most.

Step 3. Target Audience. Describe your customers - who buys your products, and why? Identify any and all types of organizations who purchase from you, and their approximate sizes - companies, institutions, individual customers, fundraisers, nonprofits, etc.

Step 4. Clientele. List the biggest names that purchase or have purchased from you. If you’re just starting out, you may choose to omit this section for lack of a substantial number of clients. You can always go back later and add this list as you grow.

Step 5. Market Focus. Describe your target audience including all applicable demographics and psychograpics. Demographics cover characteristics such as age group, gender, social class, average yearly income, religion, location, and any other relevant factors. Psychographics are the emotional reasons behind what your key customer buys from you - their habits, attitudes, needs and values. This section should be no longer than a page.

Step 6. Core Values. Describe the core values of your business as they pertain to the work you do. This is, in essence, a more developed version of the first section where you were asked to define the company mission and philosophy.

SECTION 3: MANAGEMENT

Step 1. Obtain the resumes of all company officers to use as the basis for the management bios.

Step 2. Obtain detailed information that covers the following:

• Describe the last position you held as it pertains to your expertise in this industry. What company did you work for, what was your primary role there, how many years experience did you have, and so forth.
• Describe your education as it pertains to this expertise - including all certifications you hold.
• Include a few personal facts if you like - for example, where you currently reside, what types of activities you enjoy in your leisure time (optional).

Step 3. Create professional sounding biographies for each member of management.

SECTION 4: COMPANY NEWS

Paste in the text from all previous press releases in the exact format that they were published online or in the news media.

SECTION 5: CONTACT INFORMATION

Repeat the following so the media can easily access this information if needed:

• Press Contact Name
• Company Name
• Address
• Phone
• Fax
• Email
• Web Site

Once you’ve completed each section, print everything out and read aloud, checking for correct grammar and strong pacing. Edit as needed, then proofread again. Print on your company letterhead and be sure to include high resolution photos if you have them available.

If you need assistance pulling your company press kit together or would like help polishing the wording, please do not hesitate to contact Dina[at]Wordfeeder.com for a project quote.

Copyright 2007 Dina Giolitto, Wordfeeder.com Copywriting and Marketing. All rights reserved.

Dina Giolitto delivers copywriting direction, support and implementation to businesses throughout the United States. Sign up for the Copywriting and Marketing Ezine from http://Wordfeeder.com today.

Tags: press kit, promotion, pr