microsoft office

Over the years, I’ve seen many presenters make common mistakes — from cramming too much information into slides to reading points word for word — that ruin what could have been great presentations. Presenters need to keep several aspects in mind such as the layout and formatting of the slides, the actual content and the [...]

Wouldn’t it be nice if you could view your speaker notes and slides as you delivered a PowerPoint presentation without having to print a copy of them? The Presenter view in PowerPoint lets you do just that. You can maintain your own view of a presentation on one monitor while the audience views the slide [...]

Given that I spend a significant amount of time in Outlook and use it to organize my time, I’m always looking for application shortcuts. A Lockergnome reader recently alerted me to a few more Outlook shortcuts.
Often times I receive information about an event through email. When I create a new appointment for the event, I [...]

Outlook’s Calendar View defaults to 30-minute intervals, which means when you create a new appointment, Outlook automatically allocates 30 minutes. The default setting is fine if most of your appointments are 30 minutes long. However, for some people, this is not the case. Personally, most of my appointments throughout the day are 60 minutes long. [...]

Word lets you configure the amount of space between lines. For example, you can use single spaces or double spaces between lines. Furthermore, you use the same line spacing throughout an entire document or you can customize specific sections within a document to be single or double spaced.
The easiest way to single space an entire [...]

Normally, when you type in a URL or someone’s email address and press Enter or press the Spacebar, Word turns it into a hot hyperlink. If this does not happen, it could be that this automatic hyperlinks has been turned off.
You can easily turn automatic hyperlinks back on through the AutoCorrect options, as described below:

Click [...]

Outlook does a good job of keeping track of your items such as appointments, tasks, etc. However, with versions prior to Outlook 2007, you have to switch between different views to keep track of different items. For example, you cannot view your messages flagged for follow-up in the same location as your list of tasks.
One [...]

If you worked through the steps presented in Part II, you now know how to give someone else access to your calendar. Another common use for the Delegates feature is to let someone else manage your email. This way your delegate can filter your email so you only see the important messages.
As mentioned previously, you [...]

When you delegate access to another user, you can specify the type of access that person will have through permission levels. You can assign a person one of three permission levels, as described below:
Reviewer — delegate can read items in your Outlook folder
Author — delegate can read and create items
Editor — delegate can read, create, [...]

Outlook 2007 lets you give another individual the ability to manage your Inbox. For example, you can have another user schedule your meetings in Outlook, accept or decline meeting requests, or respond to your email on your behalf. Those people with hectic schedules often have assistants who manage their Outlook tasks.
In Outlook 2007, a delegate [...]

Given that a person can spend quite a bit of time creating rules in Outlook, it is wise that you create a backup of them. Creating a backup will make restoring your computer or moving to a new one much easier and you will be able to get Outlook up and running much faster.
To create [...]

In part I of Working with Rules in Outlook 2007, you learned how to create rules in Outlook 2007. With your rules created, your Inbox should be more manageable and organized.
After you create a rule, you may decide that you want to temporarily disable it. If you delete the rule, you will need to recreate [...]

You can use rules in Outlook for a number of different things. For example, you may create multiple rules to move incoming email into different folders. Rules consist of criteria and tasks. If a message meets the criteria of a rule, such as senders, recipients, and subjects, then Outlook performs a specific task, such as [...]

Vista lets you add tags to your documents. Tags are used to organize and search for documents. For example, you can add a tag to a document indicating that it is the final version.
Tags can be added from within Windows Explorer. Alternatively, you can add tags to your documents from within Microsoft 2007. Many people [...]

Similar to the functionality in Access, Excel lets you control entries by forcing users to select a value from a preconfigured list. By creating a drop-down arrow list, users must select from one of the possible options. If someone tries to enter in something else, Excel rejects the entry.
You use the Data Validation feature in [...]

Imagine you spend hours upon hours perfecting a document only to have another user make unwanted changes to it. It then takes you additional hours to undo those changes. If you share documents with other people, you could be concerned about them making unwanted modifications to them. If you are creating your documents in Microsoft [...]

Many people, including myself, still prefer to review hard copies of presentations, as opposed to reading it on the computer. With this in mind, when you are delivering a presentation, you may want to make hard copies available for your audience.
If you decide to make printed copies of your presentation for audiences members, you have [...]

Part II and III of Delegates in Outlook looked at how to let someone else manage your Outlook calendar. Another common use for the Delegates feature is to let someone else, usually an assistant, manage your mail.
To delegate access to your Inbox in Outlook 2002:

Within Outlook, click on the Tools menu and select Options. [...]

In the previous installment of Delegates in Outlook, you learned how to give someone else access to your calendar. Now, Let us assume that you have been delegated access to your manager’s Outlook calendar. How do you go about sending a meeting request on your manager’s behalf?
You can send a meeting request on behalf of [...]

The nice thing about the Delegates feature is that you can be very specific in the permissions you grant to a user over your Outlook data. You can assign a delegate one of three roles over any of your Outlook data:

None — delegate does not have access 
Reviewer — delegate can read items
Author — delegate can [...]