email

Given that I spend a significant amount of time in Outlook and use it to organize my time, I’m always looking for application shortcuts. A Lockergnome reader recently alerted me to a few more Outlook shortcuts.
Often times I receive information about an event through email. When I create a new appointment for the event, I [...]

Outlook’s Calendar View defaults to 30-minute intervals, which means when you create a new appointment, Outlook automatically allocates 30 minutes. The default setting is fine if most of your appointments are 30 minutes long. However, for some people, this is not the case. Personally, most of my appointments throughout the day are 60 minutes long. [...]

Seems like only yesterday I was using Windows, spending the better part of a day working to resize my Outlook .PST files before it became too unwieldy. Today, however, it looks like there is finally a light at the end of the tunnel with regard to Outlook data. While it took Outlook 2003 to bring [...]

The very idea sounds foreign to me — aggregating conversations. But I guess if you look at what has happened with Facebook and Twitter, this type of thinking has already been put into play. The one thing they have not addressed is turning down the “noise” found in most online conversations so you can participate [...]

When you receive a fax or envelope marked urgent, you usually open it immediately. Why? Simply because the word “Urgent” is an indicator that the contents require your attention. You can apply the same idea to email messages through the subject line. In doing so, you can help you co-workers manage their email because they [...]

Discover how hosted email archiving cuts risk and improves employee productivity.
Today’s businesses are especially vulnerable to accidental email loss, compliance demands, and the threat of e-discovery. Yet these same companies often have the fewest resources for combating these risks on their own. Many businesses today are turning to email archiving services to eliminate losses.
Additional benefits [...]

Outlook does a good job of keeping track of your items such as appointments, tasks, etc. However, with versions prior to Outlook 2007, you have to switch between different views to keep track of different items. For example, you cannot view your messages flagged for follow-up in the same location as your list of tasks.
One [...]

Unfortunately, there is no black and white answer to the question. The communication method you choose depends entirely on you, the message you want to convey and the result you want to achieve.
Both IM and email have their benefits and drawbacks. However, in certain situations, it is definitely advantageous to choose IM over email. For [...]

One of my favorite features of Outlook is the Task List. Every Monday morning, I create my task list for the week. I assign a priority to each task as well as due dates and reminders for those tasks that are time sensitive.
Furthermore, each morning when I open Outlook, the Outlook Today pane displays [...]

Understand the precautions it takes to keep up with the sophisticated nature of email attacks.
More than three years after the infamous declaration from Microsoft’s Bill Gates that “spam will be solved” in 2009, unsolicited junk mail continues to bombard email servers, dumping malicious attachments, phishing lures and spam advertising for fake pharmaceuticals.
Get your free white [...]

If you worked through the steps presented in Part II, you now know how to give someone else access to your calendar. Another common use for the Delegates feature is to let someone else manage your email. This way your delegate can filter your email so you only see the important messages.
As mentioned previously, you [...]

When you delegate access to another user, you can specify the type of access that person will have through permission levels. You can assign a person one of three permission levels, as described below:
Reviewer — delegate can read items in your Outlook folder
Author — delegate can read and create items
Editor — delegate can read, create, [...]

Outlook 2007 lets you give another individual the ability to manage your Inbox. For example, you can have another user schedule your meetings in Outlook, accept or decline meeting requests, or respond to your email on your behalf. Those people with hectic schedules often have assistants who manage their Outlook tasks.
In Outlook 2007, a delegate [...]

Email presents a ubiquitous point of vulnerability. A source of incoming threats and a convenient channel for stealing sensitive data, email enables easy communication while opening organizations to organized crime, disgruntled former employees, and inadvertent data loss. Find out how you can achieve best-in-class results and learn how to:

Lower your helpdesk time
Slash spam reaching user [...]

Address email problems with full mailboxes, lost backup tapes, IT audits, records requests, and employee turnover.
This free white paper discusses the various reasons to archive email and provides guidance about how to select an appropriate archiving system. The paper covers software, SaaS and appliance solutions and provides insight into how to choose the best option [...]

Many of us rely on the information we have stored in Outlook. To some, it’s become like a personal organizer. It holds information such as our important contacts and keeps track of our appointments and meetings. Losing this information could be catastrophic for some so it’s important that you back it up.
Outlook stores information in [...]

With the amount of spam that finds its way into our inboxes, it is no surprise that the subject line is now the most important part of a message. Not only does the recipient use the subject line to decide whether you message is spam, they may also use it to file the message and [...]

If you’re like me, you likely prefer automation over having to do things manually. If so, you can take advantage of Outlook’s AutoArchive feature and let Outlook archive your mailbox for you based on the schedule and options you set.
To configure AutoArchive settings:

From the Tools menu in Outlook, click Options.

Click the Other tab.

Click the [...]

One way that you manage your Outlook mailbox is through archiving. By archiving your mailbox, older items such as email, appointments, tasks, etc., that may still be important but not frequently used, are moved into an archive folder.
The contents of your Outlook mailbox can be archived manually or automatically. To manually archive a folder [...]

When you open your computer after a meeting and find 84 emails that have been sent to you in the past two hours, do you groan and long for an old-fashioned email? What is even more exciting is when you receive an email that has been forwarded to you from your manager that began more [...]