Working With Rules In Outlook 2007 Part III

Given that a person can spend quite a bit of time creating rules in Outlook, it is wise that you create a backup of them. Creating a backup will make restoring your computer or moving to a new one much easier and you will be able to get Outlook up and running much faster.

To create a backup of rules:

  1. From the Tools menu, click Rules and Alerts.
  2. If you have more than one e-mail account, in the Apply changes to this folder list, select the Inbox that you want.
  3. Click Options.
  4. Click Export Rules.
  5. In the File name box, type the path and file name for the set of rules that you want to export.
  6. Click Save.

When it comes to moving between computers or even email programs, you can also import and export your rules. When you export a set of rules, you save them to a file with a .rwz extension.

  1. From the Tools menu, click Rules and Alerts.
  2. If you have more than one e-mail account, in the Apply changes to this folder list, select the Inbox that you want.
  3. Click Options.
  4. Click Export Rules.
  5. In the File name box, type the path and file name for the set of rules that you want to export.
  6. If you want to export a file that contains only rules that are compatible with a previous version of Microsoft Office Outlook, in the Save as type list, select one of the following:
    • Outlook 2002 Compatible Rules Wizard rules
    • Outlook 2000 Compatible Rules Wizard rules
    • Outlook 98 Compatible Rules Wizard rules
  7. Click Save.

Once you have exported your rules to a file, you can import them onto another computer or to another email program. The steps below show you how to import rules into Outlook 2007.

  1. From the Tools menu, click Rules and Alerts.
  2. If you have more than one e-mail account, in the Apply changes to this folder list, select the Inbox that you want.
  3. Click Options.
  4. Click Import Rules.
  5. In the File name box, type the path and file name for the set of rules that you want to import. You will have exported them to a file with an .rwz extension.
  6. If you want to import a file that contains rules other than those in the Rules and Alerts Wizard, such as rules that are compatible with previous versions of Microsoft Office Outlook, click the file type in the Files of type list.
  7. Click Open.

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