In Part I of this series, I showed you how to create a distribution list in Outlook and send an email message to the list. Now what happens if you want to send an email message to only a subset of contacts in a distribution list? Do you need to add each contact separately in the message’s To field or can you still use the distribution list?

If you guessed the latter, you are correct. You can send an email message to only part of a distribution list using the steps described for you below.

1. Create a new email message as you normally would.
2. Click the To button.
3. Click the drop down arrow beside the Show names from field to select the appropriate Address Book.
4. Double-click the bolded Distribution List entry.
5. Now here is where you can choose which contacts in the distribution list you want to send to.
6. In the To field, click the plus sign in front of the distribution list name.
7. Click OK.
8. Highlight and delete those contacts who you do not want to receive the message. Doing so does not delete the contact from Outlook nor does it permanently remove the contact from the distribution list.
9. Click Send.