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Delegates In Outlook Part IV

Friday, January 9th, 2009
by Diana Huggins

Part II and III of Delegates in Outlook looked at how to let someone else manage your Outlook calendar. Another common use for the Delegates feature is to let someone else, usually an assistant, manage your mail.

To delegate access to your Inbox in Outlook 2002:

Within Outlook, click on the Tools menu and select Options. The Options dialog box will appear.
Select the Delegates tab.
Click the Add button. The Add Users dialog box will appear.
From the Global Address List, select the person you want to grant permission to.
Click OK. The Delegate Permissions dialog box appears.
Click the drop down arrow beside the Inbox option and select the appropriate option. For example, if you want the delegate to be able to read, respond to, and create new messages, click Editor.
Click OK.

If you have been delegated access to manage another user’s Inbox, you can send an e-mail message on their behalf using the steps described below:

Within Outlook, open a new e-mail message.
Enable the From field by clicking the View menu and selecting From.
Click the From button that now appears within the message.
Select the user on whose behalf the message is being sent and click OK.
Complete the remaining fields as you would when creating a regular email message.
Click Send.